To: Board of County Commissioners
Through: Ceila Rethamel, Engineering Services Division Manager, Acting Director, Public Works and Development
Prepared By:
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Amanda Feathers, Finance and Administration Manager, Public Works and Development
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presenter
Presenter: Katie Curtis, Support Services Division Manager, Public Works and Development
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Subject:
title
1:30 PM *Waiver per Purchasing Policy for TruePoint Solutions
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Purpose and Request:
recommended action
The purpose of this request is to add $25,000 to the waiver for TruePoint Solutions to cover the final implementation and support invoices for the Accela project. This increase will exceed the $100K limit and is necessary to ensure completion of the project as planned.
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Alignment with Strategic Plan: Good Governance - Deliver mandated and essential services with excellence.
Background and Discussion: Accela is the primary operational application used by Public Works and Development (PWD); it is used by every PWD division in daily operations. Over the years since the initial implementation of Accela, the IT Department and PWD staff have worked on “remediation” projects to configure portions of Accela to meet the business needs of that area. However, as business needs have changed over the years and new programs have been implemented, a considerable backlog of enhancements has accrued that are needed in Accela to ensure efficiency in the County’s work. Making these enhancements to the Accela system allows the County to provide better service for its customers.
Alternatives: No alternatives as this is IT’s sole vendor for this service.
Fiscal Impact: The original request was approved for the amount of $100,000. Additional expenditure has become necessary to complete the scope of work as planned. Based on updated cost information, an additional $25,000 is required, bringing the total amount to $125,000. Approval of this increase will ensure continuity of services and prevent delays to scheduled work. Funding is available within the current budget, and the requested adjustment aligns with project needs and anticipated expenditure.
Alignment with Strategic Implementation Strategies: N/A
Staff Recommendation: Staff recommends the BOCC Chair sign the waiver for the additional $25,000.
Concurrence: N/A