To: Board of County Commissioners
Through: Tyler S. Brown, Sheriff
Prepared By:
prepared
Nathan Fogg, Director, Office of Emergency Management
end
Subject:
title
Amended IGA with City of Englewood for Emergency Management Services
end
Purpose and Request:
recommended action
This is a request that the Board of County Commissioners (BOCC) authorize the Chair to sign the Amended Intergovernmental Agreement (IGA) between Arapahoe County and the City of Englewood for Emergency Management Services. This Amended IGA was heard before the BOCC at a Study Session on July 23, 2024 and approved to be placed on the consent agenda.
end
Background and Discussion: In late 2023, the OEM employee tasked with the City of Englewood’s (CoE) program development resigned and moved out of state. That resignation prompted several months of discussion on the nature of the existing IGA and the level of services required in the context of Englewood’s vision for future state. Given CoE’s desire to develop an internal capability for OEM in future years, the OEM and City Manager’s Office (CMO) reached an understanding that is captured in the IGA presented here today. In short, the OEM will provide limited planning services for CoE in the form reviewing, commenting, and evaluating for compliance the CoE Emergency Operations Plan, Continuity of Operations Plan, and the Capability Assessment tool. OEM will also provide one exercise per year, wholly developed by the OEM with CoE input, and assist CoE CMO in developing and executing a second exercise. OEM and CMO will meet monthly to evaluate progress, consult on relevant topics, and address any other issues within the scope of the IGA. Lastly, OEM may be called on to support CoE upon their issuance of a disaster declaration. This is a largely scaled back scope of work from the current IGA, resulting in the removal of a dedicated FTE within the OEM and a reduction in costs for the CoE. OEM assess the scope as defined in the proposed IGA can be absorbed with manageable impacts at current staffing levels.
Fiscal Impact: The proposed IGA results in a reduction to OEM staffing levels of one FTE. Compensation for the services scoped in the IGA is $60,000 annually, paid twice per year. The CoE funding is expected to increase the revenue line of the OEM budget.
Alternatives: The BOCC could reject the new IGA and invoke the termination clause of the existing IGA, providing a final 180 days of OEM services for the CoE.
Alignment with Strategic Plan:
☒Be fiscally sustainable
☒Provide essential and mandated service
☐Be community focused
Staff Recommendation: The Sheriff and entire chain of command recommend adopting the new IGA
Concurrence: The following concur and support the new IGA. Sheriff Brown, Bureau Chief McKlem, Nathan Fogg, and the Englewood City Manager’s Office.