To: Board of County Commissioners
Through: Cheryl Ternes, Director, Human Services
Prepared By:
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Jessica Williamsen, Child and Adult Protective Services Division Manager, Human Services; Suzanna Dobbins, Finance Division Manager, Human Services
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presenter
Presenter: Cheryl Ternes, Director, Human Services; Jessica Williamsen, Child and Adult Protective Services Division Manager, Human Services
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Subject:
title
1:00 PM *Waiver Per the Purchasing Policies for a Select Source Contract for the Collaborative Management Program
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Purpose and Request:
recommended action
The Arapahoe County Department of Human Services (ACDHS) requests approval of the Board of County Commissioners for the Chair of the Board of County Commissioners to sign a waiver per the Purchasing Policies for a Select Source contract for the SFY24-25 Collaborative Management Program. The amount of the contract exceeds the $100,000 threshold per the County Purchasing Policies.
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Background and Discussion Arapahoe County Collaborative Management Program Manager (ACCMP) will provide case coordination, project and data management for the Arapahoe County HB1451 Collaborative Management Program. The ACCMP is charged with collaboratively serving Arapahoe County’s children, youth, and families to build upon their own individual and collective strengths, break down barriers and provide the right services at the right time, with the goal of autonomy within the family structure. The ACCMP Manager assists the Collaborative Management Program members as they work together to fill in the gaps in the service continuum, reduce duplication and fragmentation, and aid in the successful completion, or prevention of, system involvement. The intention is for the Arapahoe County Collaborative Management Program to become the hub of community-based resources and services, with a creative lens of support and hope for a better tomorrow.
Fiscal Impact: The new contract with the SFY24-25 Collaborative Management Program employer of record for the Program Coordinator Position is transitioning to Court Appointed Special Advocates (CASA) in Arapahoe County. The contract will be $133,985 for one year. The funding for the program is paid each year by the State Department of Human Services and is held in a deferred account with the Arapahoe County Department of Human Services serving as the fiscal agent. There is no County share and no fiscal change to the county budget as the costs were included for the first six months of 2024.
Alternatives: Arapahoe County could decline the fiscal agent duties and CASA would need to find another fiscal agent.
Alignment with Strategic Plan:
☐Be fiscally sustainable
☒Provide essential and mandated service
☒Be community focused
Staff Recommendation: The Department of Human Services recommends approval of the waiver per the Purchasing Policies for the Select Source contract.
Concurrence: Mike Valentine, Deputy County Attorney for Human Services, Nancy Allen, County Purchasing Manager