To: Board of County Commissioners
Through: Michelle Halstead, Director, Commissioners’ Office
Prepared By:
prepared
Cody O’Brien, Management Analyst, Commissioners’ Office
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presenter
Presenter: Cody O’Brien, Management Analyst, Commissioners’ Office; Michelle Halstead, Director, Commissioners’ Office
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Subject:
title
2:00 PM * Strategic Workplan Update
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Purpose and Request:
recommended action
The purpose of this study session is to provide the Board a Q2 strategic plan update, demonstrate the new version of the strategic workplan tool, and seek Board feedback and approval on the nine key performance indicators chosen for the economic mobility focus area.
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Background and Discussion: In March 2023, the Board of County Commissioners, alongside elected officials and directors, convened to chart a new strategic approach for the county's endeavors in the coming years. This endeavor culminated in the establishment of a new strategic plan to guide the county's work moving forward.
The plan prioritized six strategic focus areas for the county, including: Good Governance, Increase Revenue, Sustainable Development, Housing, Economic Mobility, and Workforce. The plan also recognized the need for centralized strategic planning, creating a strategic framework that identifies long- and short-term goals, shares outcomes, tracks progress, mitigates risks, and informs Board decision-making.
For 2024, our goal is to finish developing a tool that provides a holistic view of county activities and outcomes, continue carrying out our established quarterly reporting process, and finalize outcome measures for each focus area. To facilitate this work, departments and offices self-reported planned initiatives and projects slated for implementation over the next few years, as well as county programs and services. This data was further refined and organized into a more robust work plan, with a user-friendly dashboard and searchable features, rendering it navigable for stakeholders.
Through a guided demonstration, we will showcase the functionality and features of the revamped strategic work plan tool. This demonstration will offer insights into how the workplan can be utilized as a decision-making and prioritization tool in the future, aiding in the efficient allocation of resources and alignment of initiatives with our strategic objectives. Staff have also started convening focus area subgroups of department/office subject matter experts, to achieve consensus on outcome measurements that will be brought to the Board for approval, with a target completion date set for the end of the year. This collaborative effort aims to ensure alignment and clarity in our strategic pursuits.
On June 24, 2024, staff met with department/office subject matter experts to narrow down nine key performance indicators for the economic mobility focus area. On September 4, staff met with the E-Team to review the collective work to date and to discuss the upcoming quarterly update with the Board. The E-Team was supportive of work to date.
Staff is seeking Board input on the nine key performance indicators chosen for the economic mobility focus area. We also would like the Board’s input on the updated strategic work plan tool. Staff will continue rolling out the strategic work plan to internal audiences to meet our milestones.
Fiscal Impact: N/A
Alternatives: N/A
Alignment with Strategic Plan:
☐Be fiscally sustainable
☒Provide essential and mandated service
☐Be community focused
Staff Recommendation: N/A
Concurrence: N/A