To: Board of County Commissioners
Through: Dan Makelky, Director, Human Services
Prepared By:
prepared
Jessica Williamsen, Child & Adult Protection Services (CAPS) Division Manager, Human Services; Brittany Segner, Finance Division Manager, Human Services
end
presenter
Presenter: Jessica Williamsen, Child and Adult Protection Services Division Manager, Human Services
end
Subject:
title
2:00 PM *Waiver per the Purchasing Policy for the contract with Shiloh House
end
Purpose and Request:
recommended action
The Arapahoe County Department of Human Services (ACDHS) requests approval of the Board of County Commissioners for the Chair of the Board of County Commissioners to sign a Select Source Waiver per the purchasing policy for the SFY26-27 contract. The amount of the contract exceeds the $100,000 threshold per the county purchasing policy. We also request the waiver be applied for two years.
end
Alignment with Strategic Plan: Good Governance - Deliver mandated and essential services with excellence.
Background and Discussion: The Shiloh House Respite Program is a short-term service designed to assist Colorado families in preventing the disruption of placement for youth who may be at risk of being removed from their families or who are already placed in foster care. Shiloh House offers a nurturing and safe environment for youth for the brief time they must be away from family or foster care. Shiloh House shall provide two (2) beds for the exclusive use of Arapahoe County Department of Human Services (ACDHS) youth, male and/or female, ages eight (8) to seventeen (17). This program is the only provider in our area offering comprehensive services with the specified criteria and level of therapeutic intervention required by our agency.
Alternatives: ACDHS has contracted with Shiloh House for several years for this service. If this waiver were not approved, ACDHS would not have an appropriate place for these children. The risk of further trauma and harm is significant if we do not have an appropriate placement in the state.
Fiscal Impact: The new contract with Shiloh Respite Bed SFY26-27 will address the urgent needs of ACDHS youth requiring temporary safe and supportive housing. The contract will be up to $287,500 for one year and not exceeding $575,000 for two years. The Federal and State portion of the cost will be 80%, which is $230,000 for one year, $460,000 for two years, and the County share will be 20%, which is $57,500 for one year, $115,000 for two years. There is no need for a county budget supplemental due to the current contract amount already included in the 2026 county budget.
Alignment with Strategic Implementation Strategies: N/A
Staff Recommendation: The Department of Human Services recommends approval of the Select Source Waiver and that the waiver be applied for two years.
Concurrence: Mike Valentine, Deputy County Attorney for Human Services and Nancy Allen, County Purchasing Manager