To: Board of County Commissioners
Through: Tyler Brown, Sheriff
Prepared By:
prepared
Kevin Heaton, Captain
end
presenter
Presenter: Kevin Heaton, Captain
end
Subject:
title
Increase to Record Request Fees Schedule
end
Purpose and Request:
recommended action
The Sheriff’s Office was authorized at the drop-in session on June 3, 2024, by the Board of County Commissioners to increase the fee schedule associated with records requests to be more in line with today’s hourly compensation.
end
Background and Discussion: The Sheriff’s Office fulfills records requests to citizens, media, courts, attorneys, etc. In 2023, the records section satisfied 15,394 records requests. Our current fees schedule has not been updated in over 10-years. Current fee schedule does not cover staffing costs for research, nor reimbursement for electronic storage devices. The Sheriff’s Office is subsequently proposing an increase to the current fee schedule.
|
Fee for research, retrieval of reports and audio/video/photo(s), redaction and preparation of records for release |
$9.00 (first 15-minutes) $36.00 Per Hour |
|
|
|
|
Cost of printing report |
$0.25 per page (after first 10 pages) |
|
Cost of electronic copy USB drive |
$5.00 to $20.00 depending on size |
|
Cost of mailing USB drive |
$2.00 |
|
|
|
|
Criminal History / Background Check Letter |
$10.00 (1 - 2 copies) $5.00 additional copy |
|
|
|
|
Mug Photo |
$2.00 + Fee for research |
|
|
|
|
NOTARY FEE |
$10.00 FREE for ACSO documents |
Fiscal Impact: Fees collected by the Sheriff’s Office go to the general fund.
Alternatives: By not changing the fees schedule, the Sheriff’s Office will continue to lose money when fulfilling outside records requests.
Alignment with Strategic Plan:
☒Be fiscally sustainable
☐Provide essential and mandated service
☒Be community focused
Staff Recommendation: The Sheriff’s Office Support Services Bureau recommends changing the records fee schedule.
Concurrence: The Sheriff’s Office Administration, Support Services Bureau, and Finance Section, support this proposal