To: Board of County Commissioners
Through: Cheryl Ternes, Director, Human Services
Prepared By:
prepared
Jessica Williamsen, Child & Adult Protection Services (CAPS) Division Manager, Human Services; Suzanna Dobbins, Finance Division Manager, Human Services
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presenter
Presenter: Cheryl Ternes, Director, Human Services; Jessica Williamsen, Child and Adult Protection Services Division Manager, Human Services; Suzanna Dobbins, Finance Division Manager, Human Services
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Subject:
title
1:15 PM *Waiver Per the Purchasing Policies for a Select Source contract with Shiloh House
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Purpose and Request:
recommended action
The Arapahoe County Department of Human Services (ACDHS) requests approval of the Board of County Commissioners for the Chair of the Board of County Commissioners to sign a Waiver per the Purchasing Policies for the Select Source SFY24-25 contract. The amount of the contract exceeds the $100,000 threshold per the County Purchasing Policies. We also request the waiver be applied for two years.
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Background and Discussion: The Shiloh House Respite Program is a short-term service designed to assist Colorado families in preventing the disruption of placement for youth who may be at risk of being removed from their families or who are already placed in foster care. Shiloh House offers a nurturing and safe environment for youth for the brief time they must be away from family or foster care. Shiloh House shall provide five (5) beds for the exclusive use of Arapahoe County Department of Human Services (ACDHS) youth, male and/or female, ages eight (8) to seventeen (17). This program is the only provider in our area offering comprehensive services with the specified criteria and level of therapeutic intervention required by our agency.
Fiscal Impact: The new contract with Shiloh Respite Bed SFY24-25 will address the urgent needs of ACDHS youth requiring temporary safe and supportive housing. The contract will be $700,688 for one year, and $1,401,376 for two years. The Federal and State portion of the cost will be 80%, which is $560,550 for one year, $1,121,100 for two years, and the County share will be 20%, which is $140,138 for one year, $280,276 for two years. There is no need for a county budget supplemental due to the current contract amount already included in the 2024 county budget. The Child Welfare Allocation for State Fiscal Year 2024-2025 is estimated to increase by $1.97m over the current year.
Alternatives: ACDHS has contracted with Shiloh House for several years for this service. If this waiver were not approved, ACDHS would not have an appropriate place for these children. The risk of further trauma and harm are significant if we do not have an appropriate placement in the state.
Alignment with Strategic Plan:
☒Be fiscally sustainable
☒Provide essential and mandated service
☐Be community focused
Staff Recommendation: The Department of Human Services recommends approval of the Waiver per the Purchasing Policies for the Select Source contract and that the waiver be applied for two years.
Concurrence: Mike Valentine, Deputy County Attorney for Human Services, Nancy Allen, County Purchasing Manager