To: Board of County Commissioners
Through: Todd Weaver, Director, Finance
Prepared By:
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Jessica Savko, Budget Manager and Lisa Stairs, Senior Budget Analyst, Finance
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presenter
Presenter: Lisa Stairs, Senior Budget Analyst, Finance
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Subject:
title
Adoption of 2024 Reappropriations and Additional Supplemental Appropriations
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Purpose and Request:
recommended action
The purpose of this public hearing is to adopt the resolution to reauthorize spending for 2023 budget items that were not expended during 2023 and need to be reappropriated. Also, to designate the fund amounts to be committed for Board policy reserves. The budget adoption resolution for 2024 gives the County Finance Director the discretion to recommend which items are eligible and appropriate for reappropriation pursuant to County’s policies. The recommendations are subject to approval by the Board of County Commissioners. The adopted resolution to reappropriate funds will increase the 2024 appropriations for elected offices and departments, and therefore requires the Board to adopt a resolution at a public hearing.
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Background and Discussion: Reappropriation is the process of reauthorizing spending for funds that were appropriated for the prior year and remain unspent, so that the department or elected office may expend the funds during the current fiscal year. The reappropriation process is limited to certain types of appropriations and funds, as well as to specific circumstances. The County’s reappropriation policy specifies that reappropriated funds may be spent only for the original purpose. It also limits the total reappropriation amount for any department, elected office, or any one fund to no greater than the amount of the actual unspent appropriation during the prior fiscal year and/or the available unreserved fund balance.
The Finance Department will present the highlights of the recommended 2024 reappropriation requests, the additional supplemental for the Infrastructure Fund for project reimbursements for the Public Works & Development Department, additional supplementals for the General Fund and the Grant Fund and review the policy reserve amounts at the public hearing on March 26, 2024. Any subsequent discussion will be determined by the Board.
The reappropriation requests were discussed at the March 11, 2024, study session and were reviewed by the Executive Budget Committee prior to that meeting. A discussion, if any, is to be determined by the Board during the public hearing.
Fiscal Impact: The recommended reappropriation for all the County’s funds is $141.96 million, of which $3.29 million is for the General Fund.
Alternatives: Although this request for reappropriation is in accordance with County policy, the Board of County Commissioners could change or eliminate some of the reappropriation requests.
Alignment with Strategic Plan:
☒Be fiscally sustainable
☒Provide essential and mandated service
☐Be community focused
Staff Recommendation: Staff will review the recommendations of the Executive Budget Committee and Board of County Commissioners regarding reappropriations and supplemental appropriation requests that were reviewed during a study session on March 11, 2024.
Concurrence: The Executive Budget Committee reviewed and recommended the requests that were brought forward for BOCC consideration.
Suggestion Motion(s): Attached.
Resolution: Attached.