To: Board of County Commissioners
Through: N/A
Prepared By:
prepared
Todd Weaver, Finance Director
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presenter
Presenter: Todd Weaver, Finance Director
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Subject:
title
11:00 AM *Amending the Resolution Pertaining to Employee Payroll Deductions
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Purpose and Request:
recommended action
The purpose of this drop-in session is to seek Board of County Commissioner approval for a resolution limiting the payroll deductions to only those required for tax withholdings, mandated garnishments, county-wide benefits, and those bargaining unit dues as required by law and collective bargaining agreements.
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Background and Discussion: The Finance Department has received requests to add employee payroll deductions for outside entities as well as non-profit organizations which we have declined due to a resolution passed in 2007 limiting such deductions without Board of County Commissioner approval. As a result of these recent requests and the recent addition of collective bargaining units, the Finance Department has evaluated and discussed the amount of work that goes into processing such deductions on a bi-weekly basis. Each of these employee payroll deductions requires our two payroll staff members to spend about 1-2 hours per pay period per deduction to ensure they are processed correctly, that any changes to employee authorizations are made, produce reports showing which employees contributed and the total amount deducted, and ensure the funds are transferred to the organization receiving the deduction. This is in addition to the existing required payroll workload. With the advent of collective bargaining units, it is foreseeable that the county will need to add at least two more bargaining unit dues to the payroll deductions, in addition to the two already existing payroll deductions for the Fraternal Order of Police and the Sheriff's Office Employee Trust Fund. Allowing employee payroll deductions beyond the existing and anticipated deduct...
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