To: Board of County Commissioners
Through: Philip Savino, Director and CIO, Information Technology
Prepared By:
prepared
Rachelle Wagner, Project Management Office Manager, Information Technology
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presenter
Presenter: Philip Savino, Director and CIO, Information Technology
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Subject:
title
1:00 PM *Waiver per the Purchasing Policies for a Contract with Countywide Content Management System (CMS) and Related Services - Granicus LLC
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Purpose and Request:
recommended action
The purpose of this Study Session is to request approval from the Board of County Commissioners for a waiver per the Arapahoe County Purchasing Policies to authorize the County to enter into a contract with Granicus LLC for a new Content Management System (CMS) and associated implementation and maintenance services. Staff seek BOCC direction to proceed with awarding the CMS project to Granicus under this waiver, based on operational need, the underperformance of the previously awarded vendor, and strategic alignment with County Information Technology's contractor consolidation priorities.
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Alignment with Strategic Plan: Good Governance - Leverage technology to improve governance and service delivery.
Background and Discussion: In late 2022, the County Purchasing Manager, in collaboration with a cross-departmental stakeholder group, issued a competitive RFQ via BidNet Direct to identify a modern, accessible, and scalable Content Management System (CMS) for Arapahoe County. The evaluation criteria included: Operations, Maintenance & Required Services Application Functionality, Analytics & Reporting Implementation & Training References Accessibility & Security. The County received 24 submissions. Granicus received the highest score during the initial evaluation due to the strength of its technical capabilities and implementation resources. The four top-scoring vendors were invited to present. Following presentations, evaluators selected a smaller firm, believin...
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