To: Board of County Commissioners
Through: Philip Savino, Director, Information Technology
Prepared By:
prepared
Brian Bostwick, Deputy Director, Information Technology
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presenter
Presenter: Brian Bostwick, Deputy Director, Information Technology
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Subject:
title
11:00 AM *IT Capital Assets Funds Appropriation to 2026
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Purpose and Request:
recommended action
The purpose of this drop-in is to obtain the Board's authorization for two related actions, which will be formally appropriated upon adoption of the second-quarter budget review. The first is to authorize the appropriation of funding for capital assets that were previously approved for replacement and already have assigned capital asset numbers. The second is to approve new capital assets and authorize the appropriation of associated funding for additional hardware replacements. These assets would be used to purchase hardware to facilitate the migration of servers from our cloud hosting provider to the County's data center. The original plan was to complete this migration in 2027; however, recent changes to Microsoft's server licensing rules would result in an additional $130,000 in expenses if licenses are renewed in October. This request proposes to reallocate like-for-like expenses from 2027 to 2026, with no new funds being requested
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Alignment with Strategic Plan: Economic Resilience and Stability - Support long-term economic resilience through responsible fiscal and investment strategies.
Background and Discussion: In 2022, Arapahoe entered into an agreement to move almost all of our servers from our local data center to a cloud provider. In the original contract, our cloud hosting provider made capacity calculation errors that significantly underestimated Arapahoe's consumption level. After properly calculating our total consumption needs, the estimated December 2027 contract renewal costs are above the level that makes it economically sensible to continue with ou...
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