To: Board of County Commissioners
Through: Patrick L. Hernandez, Director, Human Resources
Prepared By:
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Rachel Beck-Garcia, Sr. Benefits Analyst, Human Resources
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presenter
Presenter: Dusty Sash, Total Compensation Manager, Human Resources
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Subject:
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2:30 PM *Years of Service Program Proposal
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Purpose and Request:
recommended action
The purpose of this study session is to get Board feedback and approval on updates to the service awards process and accepting a new vendor.
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Background and Discussion:
Total Compensation is pleased to share some enhancement options to the Years of Service Awards process. We'd like to share the current state of the program and the enhancements we'd like to make and ask for two points of approval.
Currently, the process is managed by the HR team and is very manual. The total budget is $75,000 and comes out the HR budget with no department or office funds.
The process starts at 10 years of service and then consecutively every five (5) years. The first enhancement we'd like to incorporate is adding the service level of five (5) years. We believe this will increase employee engagement and retention by showing the County's appreciation sooner than at the 10-year mark.
Currently, recipients are sent an online link for a catalog of "material items" that may be purchased (these expire one year from issuance), plus a plaque to commemorate their service/tenure. We'd like to propose a few changes to this process:
1. Switch from a plaque to a pin. People could display on their lanyards/badges and have more visibility to other employees' tenure.
2. Another enhancement we'd like to make is to automate the award process, so it is more timely and more meaningful. To do this, we requested Lockton, our broker, to run an RFQ for us to ensure we were following purchasing processes. They reviewed four (4) companies for us, including the incumbent, MTM. Based on the results of that RF...
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